A basic DBS check is the most straightforward level of criminal record check available in the United Kingdom. It provides a simple overview of an individual’s criminal history and is often used for roles that do not involve working with vulnerable groups.
Basic checks are processed by the Disclosure and Barring Service (DBS) in England and Wales, and by Disclosure Scotland in Scotland.
What information is needed for a Basic DBS Check?
To apply for a Basic DBS check for an employee or another individual, you will need:
- Current and any previous full names
- Date and place of birth
- Identification documents
- Five-year address history
- National Insurance number (if available)
- Written consent allowing you to process the application
What does a Basic DBS Check include?
A basic DBS check shows details of:
- Unspent convictions only
This means any convictions that are still considered “active” under rehabilitation laws will be disclosed. If you have no unspent convictions, the certificate will state that your record is clear.
What are “Unspent” convictions?
A conviction is considered “unspent” until a specified rehabilitation period has passed, as defined by the Rehabilitation of Offenders Act 1974.
Once this period ends, the conviction becomes “spent” and will no longer appear on a basic DBS check (although it may still be disclosed on higher-level checks, depending on the circumstances).
The Basic DBS Check process
A Basic DBS check follows three key stages:
Stage One
The application is received and validated. Any errors or missing information are identified and must be corrected before processing continues.
Stage Two
The applicant’s details are checked against the Police National Computer (PNC) for any unspent convictions.
Stage Three
The DBS certificate is printed and issued directly to the applicant.
How long does a Basic DBS Certificate last?
A Basic DBS certificate does not have an official expiry date. However, it only reflects the individual’s record at the time of issue.
Employers are responsible for deciding when a new check is required. Many organisations choose to renew checks every three years or when an individual changes roles.
Who needs a Basic DBS Check?
Basic DBS checks are commonly used for roles that require a general level of trust but do not involve sensitive or regulated activity. Examples include:
- Retail and hospitality roles
- Office and administrative positions
- Delivery drivers
- Self-employed individuals
- Volunteer roles (where higher checks are not required)
How to apply
You can apply for a Basic DBS check yourself, or an employer can apply on your behalf with your consent.
You can complete a quick and simple application form here:
https://www.checks.co.uk/request-dbs-check/
Once processed, your DBS certificate will be sent by post directly to your home address. You can then share it with employers if required.